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Synchronize Outlook with SharePoint

Many organization uses SharePoint because it helps in the productivity of business with management, sharing and features of organization. However one important thing is that those one who uses MS Outlook as a communication tool, they can synchronize it with SharePoint for innovative partnership. However if you have SharePoint and you spend your day in your inbox then this article will help you how to synchronize several SharePoint lists with Outlook. It completely means user will be able to cooperate with SharePoint without leaving the inbox.

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What exactly can you sync?

Well SharePoint let some of the following SharePoint web parts to sync with your Outlook and they are:

  • Calendar

  • Contacts

  • Tasks

  • Document Library

  • Discussion Board

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Synchronize Outlook with a SharePoint Library

However synchronizing SharePoint library with outlook lets to work in offline with documents. This can be helpful when you want to edit the document but it don’t allow permission to access sharepoint library online. So if you want to synchronize the library you have to open the internet browser and after that visit to SharePoint site and then hit on desired library name. Even there are other options to get into the library by hitting on “Site actions” and view all site content. Then hit on library by selecting a library. Then click on “Connect to Outlook” under connect & export heading. At last click on allow and yes. Now you can get the synchronize library in Outlook by simply viewing the sharepoint list.

Synchronize Outlook with a SharePoint Task List

Task list is an option in SharePoint where it monitors project and dates. However synchronizing task list with outlook allows top manage list offline. Here it is easy to update, create and remove task while working with outlook. However if you want to synchronize task list then go to SharePoint and hit on the particular task. In fact you can get the task list in View all site content pane. Hit on the list tab and after that hit on “connect & export” and open in outlook and at last click OK. Now you can look for the task list on navigation pane.

Synchronize Outlook with SharePoint External Lists

To create SharePoint solution, SharePoint provides an easy way to design it without any code. There are several solutions like web publications, collaborative sites, line of business data integration and workflows. You can synchronize SharePoint with Outlook when you want to use design an external content with SharePoint designer by business connectivity service feature. However when you want to synchronize external content from its designer then you have to choose content and then click “connect to Outlook”.

Solution

One thing to notice is that when you synchronize SharePoint, it may get corrupted and when some changes happens then it becomes very difficult to get it back. In this situation, backup plays a vital role in saving from the situation. But when you don’t have backup of the database then it becomes very tricky how to get back the files and at that time using third party software works effectively. SharePoint Repair Tool is a powerful tool which effectively works to repair the situation and to recover the data back. This prevailing tool scans the broken database files effectively and keep it to recover objects that cannot be accessed in MDF database files. SharePoint Recovery Tool allows the user to repossess share point database like tables, labels, documents, indexes, and stored course of action from inaccessible MDF files. It restores shady or deleted database and accumulate the recovered MDF files at detailed spot on the system.

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